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Gather all the documents and materials needed for the meeting. Ensure you have your notes, presentation slides, and any handouts prepared and ready to go.

Set up the meeting room by arranging chairs, testing the projector, and ensuring all necessary equipment is functioning properly. This step helps to avoid any technical issues.

Welcome attendees as they arrive, provide them with any necessary materials, and direct them to their seats. Begin the meeting promptly at the scheduled time.

Present your main points clearly and concisely, using visual aids where appropriate. Encourage questions and discussions to keep everyone engaged and ensure understanding.

Wrap up the meeting by summarizing key points, outlining any next steps, and thanking attendees for their participation. Ensure everyone knows their follow-up tasks and deadlines.